Hueytown CityFest

Vendor Registration

Annual Hueytown CityFest

Saturday, June 8, 2024
10:00am – 10:00pm

Hueytown City Park
104 Forest Road
Hueytown, AL 35022

This one-day event is a fun-filled day of a huge variety of live music, arts and crafts, food, and children’s activities. We are expecting a record attendance this year with over 3,000 attendees and FREE ADMISSION!

Vendor Applications  

 

 MERCHANDISE VENDOR APPLICATIONS CLOSED

Rules & Regulations for Vendors

 

1. Vendor Selection

Applications are due by May 29th, 2024. NO applications will be accepted after this date. Vendors are selected based on merchandise, product variety, product appropriateness, and space availability. Prospective vendors must send a clear photo and itemized list of merchandise along with the application. Our Vendor Coordinators will contact vendors directly when their application has been approved for the event. Until you are contacted, you are not approved. Once approved, you are not confirmed until we receive your payment.

There will be no refunds once an application is approved.

2. Sales Tax

Vendor is responsible for paying all applicable sales tax. Forms will be provided by the Vendor Coordinator the day of the event. This is to be paid the day of the event or within 7 business days to the city.

3. Arts & Informational Vendor Space

Vendor spaces are reserved as 10′ x 10′. Vendors must furnish their own free-standing tents, tables and displays. Vendor space is assigned on grass and pavement.

Vendor spaces must be kept clean and orderly at all times. Vendors are responsible for removing trash from their space and disposing it in an approved dumpster upon check-out.

CityFest does not accept any responsibility for Vendor’s property, including but not limited to lost, damaged or stolen property. It is the responsibility of the Vendor to make sure his/her equipment and other personal belongings are completely covered and secured.

4. Check-in

Vendor space assignments will be available onsite from the Vendor Coordinator. Vendor check-in and setup times are scheduled on Saturday between 8:00am – 9:30am. All confirmed (approved & paid) vendors will receive further instructions before the event with a designated check-in time.

ANY VENDOR NOT CHECKED IN BY 9:30am SATURDAY MAY BE TURNED AWAY WITHOUT REFUND.

5. Set-Up

Vendor booths are assigned within designated spaces. Parking for loading/unloading is EXTREMELY LIMITED. Booth setup items (table, canopy, chairs, bins, etc.) and all booth merchandise will have to be unloaded at your assigned space. You should have at least 2 representatives with you, one to set up and one to park the car once it is unloaded. Only one vehicle is allowed at a time when setting up.

There is a 15 minute limit in the loading/unloading area.  We have VERY limited curb parking and need to move cars in and out quickly. No exceptions.

6. Check-Out

The Vendor Fee of $100 is for the entire day (10am-10pm). If you wish to leave early, there will be a brief 45 minute window (4:00pm-4:45pm) where will be allowed in the CityFest area. Limit one vehicle per space. No cars will be allowed in the CityFest Area at any other time during the day.

7. Vendor Parking

There will be limited vendor parking across the street.

8. Subletting Vendor Space

The subletting of space is not allowed without written prior consent from the Hueytown Arts Council.

9. Electricity/Water

Electricity/Water is NOT provided.

10. Hazards

All vendors who use electricity, wood, charcoal, gas or propane will be required to have a working fire extinguisher in their space.

11. Trademarks/Logos

The CityFest Logo and/or artwork, name, or that of any artist performing at CityFest may not be used without written authorization from the Hueytown Arts Council. No merchandise of musical artists performing at CityFest can be sold without authorization from CityFest and the artist.

12. Firearms/Firearm Replicas

Not allowed at CityFest.

13. Soliciting/Distributing

Soliciting/distribution of materials or products outside of allotted vendor space is not allowed. Vendors are not allowed to move their vendor space. Information and giveaways will only be allowed with written permission from the Hueytown Arts Council.

14. Raffles/Give-away

No vendor may sell raffle tickets or chances for any organizations without written permission from the Hueytown Arts Council. Any item that is to be given away for promotion must be pre-approved in writing from the Hueytown Arts Council.

15. Security

Security is provided. Security is contracted with the City of Hueytown Police Department.

16. Right of Refusal

The Hueytown Arts Council is a private non-profit entity. It reserves the right to refuse any applicants from the event for any reason.

17. Non-discrimination

The Hueytown Arts Council does not discriminate on the basis of race, color, national origin, ethnicity, sex, religion or disability.

18. Hold Harmless and Indemnification Agreement

Vendor participation in Hueytown CityFest is an acknowledgement and agreement to the hold harmless and indemnification statements. This statement agrees to defend the Hueytown Arts Council, the City of Hueytown, AL, its officials, representatives, agents, servants, employees, volunteers and musical artist from and against any and all claims, actions, lawsuits, damages, judgments, liability and expense, including attorney fees and litigation expense, in whole or in part arising out of, connected with or in any way associated with my/our activities preparing for the Hueytown CityFest, participating in Hueytown CityFest or departing from Hueytown CityFest. 

19. Limitation of Damages

The Hueytown Arts Council will not be liable to venders for any special indirect, consequential, or incidental damages arising out of or related to this agreement however caused and on any theory of liability (including negligence) and even if vendor has been advised of the possibility of such damages. Further, in no event shall the Hueytown Arts Council be liable for damages in excess for the total payments required to be made under this agreement.

20. Rain or Shine

Hueytown CityFest is a rain or shine event. No refunds will be given.

21. Animals

Live animals are not allowed to be sold or given away at CityFest without written permission from festival organizers.

22. Offensive Items or Materials

The Hueytown Arts Council reserves the right to prohibit the sale or display of any item(s) it may deem to be offensive, inappropriate or dangerous.